CASA Privacy & Confidentiality Policy

Homeschool Support Group | California

Effective Date: 10/19/2026

1. Purpose

CASA is a nonprofit homeschool support group dedicated to providing educational opportunities, meaningful relationships, encouragement, and community for homeschooling families.

CASA values the trust placed in our leadership by member families and is committed to respecting and protecting the privacy of parents, students, and volunteers.

This policy establishes guidelines for collecting, using, protecting, and sharing personal information within our homeschool community.

2. Collection and Use of Personal Information

CASA may collect information necessary for membership, class registration, field trips, events, and other group activities.

Information may include:

• Parent and guardian names, phone numbers, and email addresses.

• Student names, ages, and grade levels.

• Emergency contact information.

• Medical conditions, allergies, or accommodations relevant to student safety.

• Membership registration and participation records.

• Payment and registration information.

This information will be used solely for legitimate CASA organizational purposes, including communication, activity coordination, membership administration, and student safety.

CASA will not sell, rent, or distribute member information for commercial purposes.

3. Membership Directory

CASA may provide a membership directory to help families connect and communicate.

Membership directory information is intended exclusively for CASA-related communication and community-building.

Members agree that:

• Contact information will not be shared with nonmembers without permission.

• Directory information will not be used for business advertising, solicitation, or unrelated purposes.

• Members will respect the privacy and personal boundaries of other families.

• Families may request that optional contact information be excluded from the directory.

4. Protection of Student Information

CASA recognizes the importance of protecting the privacy of minors.

Student information will only be shared with authorized leadership, teachers, volunteers, or event coordinators when reasonably necessary for their responsibilities.

Sensitive information, including medical conditions, learning accommodations, and family circumstances, will be treated confidentially.

CASA will not publicly disclose student contact information, medical information, or other sensitive personal details without appropriate authorization, except as required by law or necessary to respond to an emergency.

5. Classes, Field Trips, and Activities

To facilitate safe and organized activities, CASA may provide teachers, parent volunteers, and field trip coordinators with necessary participant information.

This may include student names, parent contact information, emergency contacts, and relevant health or safety information.

Individuals receiving this information are expected to maintain confidentiality and use it only for the activity or responsibility for which it was provided.

Information should not be retained or distributed for unrelated purposes.

6. Photographs and Social Media

CASA may photograph or record activities for newsletters, group communications, social media, and promotional materials.

CASA will provide parents with an opportunity to consent to or decline the organization's promotional use of photographs and videos featuring their children.

CASA members are expected to respect the privacy preferences of other families when sharing photographs or videos from group activities.

Members should not publicly identify another family's children or share images of children when they know the family has declined such sharing.

7. Group Communications and Online Platforms

CASA may utilize email, websites, private social media groups, messaging applications, and other online platforms to communicate with members.

Members are expected to:

• Keep private group communications confidential.

• Refrain from sharing screenshots, personal conversations, or member information outside the group without permission.

• Use group communication platforms respectfully and for their intended purposes.

• Avoid posting another family's personal or sensitive information without consent.

CASA may use third-party platforms for registration, communication, and payment processing. Information shared through those platforms may also be subject to their respective privacy policies.

8. Confidentiality of Personal and Family Matters

CASA seeks to foster a supportive community built on mutual respect and trust.

Members and volunteers may become aware of personal circumstances involving other families through friendships, classes, volunteer responsibilities, or group activities.

Members are encouraged to exercise discretion and respect the confidentiality of information shared in private.

CASA leadership and volunteers are expected to maintain confidentiality regarding sensitive information obtained through their official responsibilities, except when disclosure is necessary for safety, appropriate organizational action, or compliance with the law.

9. Information Security and Retention

CASA will take reasonable measures to protect membership and student information from unauthorized access or disclosure.

Access to sensitive records will be limited to individuals with a legitimate organizational need.

CASA will retain personal information only as long as reasonably necessary for organizational operations, recordkeeping, or legal requirements and will take reasonable steps to securely dispose of information when it is no longer needed.

10. Parent Rights and Responsibilities

Parents and guardians may contact CASA leadership to:

• Review or update their family's information.

• Correct inaccurate membership records.

• Update emergency or medical information.

• Change optional directory or media permissions.

• Request deletion of information that CASA is not required to retain.

Parents are responsible for providing accurate and current information necessary for their children's safe participation.

11. Privacy Concerns

Members who have concerns about the use or disclosure of personal information should contact CASA leadership.

CASA leadership will review reported concerns and determine appropriate action consistent with organizational policies and applicable law.

12. Policy Updates

CASA leadership may review and revise this policy as needed to reflect organizational changes, updated practices, or applicable legal requirements.

Members will be informed of material changes.

Member Acknowledgment

By completing CASA membership registration, I acknowledge that I have been provided access to the CASA Privacy & Confidentiality Policy.

I understand the importance of respecting the privacy of fellow members and agree to follow the confidentiality expectations established in this policy.

Parent/Guardian Name: __________________________

Signature: _____________________________________

Date: _________________________________________